Re: POP vs IMAP policy

[Kevin Shalla <kshalla () UIC EDU>]

You'll get substantial resistance from users who currently use POP to
avoid using up their quotas simply because they don't like deleting
old messages - unless you're prepared to give everyone a 10 GB
quota.  Also, wouldn't you want to do document retention by simply
storing all messages somewhere BEFORE the user has access to
them?  You insert a man-in-the-middle to store all incoming and
outgoing mail, and not worry about what happens to the messages when
the user has access.

You also might get a privacy backlash from users who stop using local
email, and either set up their own email servers or use free web mail
(which could actually worsen your situation).

At 04:55 PM 4/20/2007, David Lundy wrote:
> We are proposing eliminating POP in favor of IMAP using encrypted
> connections only for faculty and staff who access email in this
> fashion.  Our reasoning is that POP is based on the model of
> downloading the email to the client whereas IMAP is primarily server
> based.  Server resident email better prepares us for handling
> document retention and E-Discovery.
>
> Has anyone addressed this issue?  What arguments did you make?  What
> policies do you have?  Were E-Discovery or document retention issues addressed?
>
> Thanks.
>
> Dave Lundy