Educause Security Discussion mailing list archives
Separation of University and personal records at termination
From: "Mayne, Jim" <J.Mayne () TCU EDU>
Date: Thu, 15 Feb 2007 10:59:11 -0600
Many universities have an employee termination or separation checklist that says something to the effect that terminated employees need to retrieve their personal email and files before leaving. Some say things like a supervisor should work with an employee to review email and files in order to separate university business related records and documents from personal ones. This sounds good but how is this accomplished when there may be hundreds of megabytes or more of email and gigabytes of files to be separated? Perhaps the employee was even terminated due to the misuse of sensitive documents and the process has to be meticulously supervised. Can a university always afford to devote the necessary time and resources to this? On the other hand if not then the policy is not being consistently enforced. Any thoughts, observations or actual procedures would be welcome. Jim Jim Mayne Director, Information Security Services Texas Christian University j.mayne () tcu edu (817) 257-6843
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- Separation of University and personal records at termination Mayne, Jim (Feb 15)