Educause Security Discussion mailing list archives
Re: Student/Staff Email
From: Bob Bayn <bob.bayn () USU EDU>
Date: Wed, 17 Dec 2014 22:02:03 +0000
Our contract employees have an enterprise email account on our Exchange server for the duration of their employment. Anyone with a USU ID number can get a branded-gmail account (we call ours AggieMail) for as long as google will have them. That applies to students, alumni, employees, former employees and any other gremlins that manage to get an ID number. We are just now going through growing pains to get rid of Exchange accounts for employees who retired in the not-too-recent past. And angst from our emeriti is the result. Bob Bayn SER 301 (435)797-2396 IT Security Team Office of Information Technology, Utah State University Do you know the "Skeptical Hover Technique" and how to tell where a web link really goes? See: https://it.usu.edu/computer-security/computer-security-threats/articleID=23737 ________________________________ From: The EDUCAUSE Security Constituent Group Listserv [SECURITY () LISTSERV EDUCAUSE EDU] on behalf of Knights, John [knightsj () WIT EDU] Sent: Wednesday, December 17, 2014 2:25 PM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: [SECURITY] Student/Staff Email Good Afternoon All- I’ve seen many of you provide feedback on how you handle graduated student email accounts (May 2014 thread), but we have a potentially unique twist to this. We have hired some of our graduates in the past, as I’m sure others have. Our staff, faculty, and students will soon all be using the same email system (Office365). I believe that we may be coming to a consensus that we will move away from “eternal" emails for students and retirees, instead we would implement eternal email forwarding to their own, personal email account instead for development and future engagement opportunities. The one unique case is when a student that becomes a staff member, leaves but is still a student (usually finishing their graduate degree). Since all roles used the same identity and email account, we are looking for suggestions and/or comments on what would be best for how to handle the email account for this former staff, current student. We have considered setting up a different account to generate a new student email, but there are concerns with this. Thanks, John John Knights Information Security Officer Wentworth Institute of Technology Division of Technology Services
Current thread:
- Student/Staff Email Knights, John (Dec 17)
- Re: Student/Staff Email Jones, Mark B (Dec 17)
- Re: Student/Staff Email Jeff Choo (Dec 17)
- Re: Student/Staff Email Bob Bayn (Dec 17)
- Re: Student/Staff Email Theresa Rowe (Dec 18)
- Re: Student/Staff Email Miguel Angel Gonzalez de la Torre (Dec 18)
- <Possible follow-ups>
- Re: Student/Staff Email Knights, John (Dec 18)
- Re: Student/Staff Email Jones, Mark B (Dec 18)