Re: Sharing files

["Jones, Mark B" <Mark.B.Jones () UTH TMC EDU>]

Depending on the content we use Google Docs or encrypted email (via InCommon
end user certificates).

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Brandon Payne
Sent: Thursday, September 12, 2013 9:26 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Sharing files

 

What is everyone else doing for sharing important files between two employee
users (not a whole department)? When I say important, I mean, these files
may contain communication about a particular student, business data, etc. We
have Google Apps so we try and communicate that these types of files should
not be sent through email. Using usb drives is inefficient and insecure as
these could be personal usb drives brought from home that now has business
data. We do utilize network shares but there may be more individuals that
would be able to view these files if placed there and we would like to avoid
duplicating files between network shares. 

 

I've seen a few online services that does this like RapidShare, Hotfile,
Dropbox for Business, etc. but would it be better to have something hosted
on campus that we can get more control over with what data stays on campus
and not some place out there on the Internet?

 

To add, We've looked at 7zip and Winzip however, the issue with putting a
password on a file is users not documenting passwords and having to refer
back to this file after that person leaves.

 

Thanks!

 

--

Brandon Payne

Technical Support Specialist

Sauk Valley Community College

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