Educause Security Discussion mailing list archives
Re: Retiree Email Accounts
From: Roger Safian <r-safian () NORTHWESTERN EDU>
Date: Mon, 1 Feb 2010 15:45:29 -0600
We allow retirees to keep their Northwestern email account. They can keep it as long as they continue to change their password when required to by our policies. Once they quit doing that, the account falls into our standard termination procedure. They get the same account they used while at the university, since the purpose of the benefit is to allow them to stay in touch with the contacts they made over their years of service. Giving them a different address wouldn't, IMHO, be especially useful. Why not just use gmail (or some other service) since all you lose is the university domain. All that being said, we are looking at this benefit right now. There are some concerns. We haven't had any significant issues, but worry that perhaps there could be. At 03:34 PM 2/1/2010, Drews, Adam put fingers to keyboard and wrote:
Hello All, I have been tasked with investigating how other institutions are handling retiree email accounts. We have had multiple requests for these types of accounts recently and we still arent sure how we want to handle them. I was hoping that other folks on this list might have addressed this issue already and I might be able gain a bit of insight into the issue that could be applied at our institution. A few of the major issues that I see right off the bat: * Do we allow them to use the same email account and archive/purge all of their email that existed from when they were employed at the College? * Do we create a new account with a new email address that designates the account as a retiree account? * How long should they have access to the retiree email (1 year, 2 years, forever...)? * Can they extend the use of the email account for a longer period of time? Any input would be greatly appreciated. Thanks, -- Adam Drews Information Security Analyst Information Security Office Joliet Junior College 1215 Houbolt Rd. Joliet, IL 60431 P: (815) 280-2667 F: (815) 280-2668 CONFIDENTIALITY NOTICE: The information contained in this e-mail message is legally privileged and confidential, and is intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copy of this message is strictly prohibited. If you receive this in error, please notify the sender by reply e-mail and delete this message.
-- Roger A. Safian r-safian () northwestern edu (email) public key available on many key servers. (847) 467-6437 (voice) (847) 467-6500 (Fax) "You're never too old to have a great childhood!"
Current thread:
- Retiree Email Accounts Drews, Adam (Feb 01)
- <Possible follow-ups>
- Re: Retiree Email Accounts Sheri J Thompson (Feb 01)
- Re: Retiree Email Accounts Roger Safian (Feb 01)
- Re: Retiree Email Accounts Lorenz, Eva (Feb 01)
- Re: Retiree Email Accounts Bob Kalal (Feb 01)
- Re: Retiree Email Accounts Ken Connelly (Feb 01)
- Re: Retiree Email Accounts Kevin Kelly (Feb 01)
- Re: Retiree Email Accounts Bob Kalal (Feb 01)