Re: Securing / erasing hard drives in copiers?

[Gary Dobbins <dobbins () ND EDU>]

One of our copier service providers now follows a protocol we setup with
them wherein they return all hard drives to us for destruction when they
replace one.

At least one vendor (let's call them "brand X") has a software option
that securely overwrites remnant files in the background, so the copier
essentially contains only those scans which haven't been retrieved and
deleted.

You'll also want a plan to work with procurement so that new
copier/scanners get properly config'd when installed.  Most of the time
they just end up sharing a filespace with everyone, and many run
un-patched Windows.  Someone needs to hold the active responsibility to
"own" and care for these things ongoing.


> -----Original Message-----
> From: Bruggeman, John [mailto:jbruggeman () HUC EDU]
> Sent: Monday, February 11, 2008 10:29 AM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: [SECURITY] Securing / erasing hard drives in copiers?
>
> Hello -
>   I was asked by my COO to check into securing / erasing any hard
> drives
> in photo copiers in the business office.  I can understand that
> with
> newer copiers that have PDF and email options that they could and
> probably do have hard drives, but I've not seen a protocol for that
> discussed here before.  I did Google the topic and I saw a Fox News
> link
> that I think prompted my boss asking, and some other similar reads,
> but
> no protocol or list of "secure" photo copiers.
>
> Fox News:
> http://www.foxnews.com/story/0,2933,258707,00.html
>
> CSO Article:
> http://www2.csoonline.com/blog_view.html?CID=32481
>
>
> Has anyone developed a protocol or practice for erasing / securing
> a
> photo copier?
>
> I will summarize the results for the group by Friday (2/15) and see
> what
> the consensus is from this list.
>
> Thank you for your help -
> John
>
> ===================================================
> John Bruggeman      Director of Information Systems
> Hebrew Union College - Jewish Institute of Religion
> Cincinnati   *  New York * Los Angeles * Jerusalem
> jbruggeman () huc edu   www.huc.edu