Re: Policy concerning terminated employee email and file service access

[Kent Percival <percival () UOGUELPH CA>]

Shouldn't these policies be aligned with your organization's HR policies
on termination, including access to their office and paper files?
Especially in the case of termination for misconduct, any further
interaction with the organization involves security and legal processes
that need to be followed.  The IT policy should say "follow HR
procedures" and interpret them for IT situations.   On the other hand,
like our institution, many organizations don't have such HR procedures
documented!

 

....Kent

 

Kent Percival

Manager, IT Development

Office of the CIO

University of Guelph

Guelph, ON  N1G 2W1

 

-----Original Message-----

> From: Mayne, Jim [mailto:J.Mayne () TCU EDU]

> Sent: Monday, November 06, 2006 6:57 PM

> Subject: Policy concerning terminated employee email and file service
access

>

> Does anyone have a policy they could share that covers the rights of
an

> employee terminated (including termination for misconduct) in terms of

> their access to email and file services? We are grappling with how
much

> access, if any, and under what circumstances to allow a terminated

> employee access to their data which may contain personal and
university

> business-related email and files.

>

> Thanks,

> Jim

>

>

> Jim Mayne

> Network Security Engineer

> Texas Christian University

> j.mayne () tcu edu

> (817) 257-6843